Director of Finance & Administration
As a leading senior’s residence and provider of senior’s continuing care services and programs, Canterbury Foundation (the “Foundation”) shares with seniors the “Promise of Home”. Person-centered care is the foundation for all we do in providing safe, quality care and other human services. We provide a home where seniors experience peace of mind and feel like family. All persons are treated with dignity and respect in every interaction. Working for Canterbury Foundation requires that employees exhibit the highest standards of personal behavior and ethics in every interaction that instill confidence and trust and not bring the Foundation into disrepute. The honesty and integrity of Canterbury Foundation demands the impartiality of employees in the conduct of their duties.
The Director, Finance & Administration is responsible for the direction and management of Corporate/Administrative Services of Canterbury Foundation as well as ensuring the provision of high-level systems and services for all administrative functions within Canterbury Foundation including budget, finance, payroll, IT and system development, contract administration, risk management, business continuity IT recovery planning and related support activities. The Director will be required to act on their own authority or on the authority delegated by the Executive Director and is responsible for all major decisions affecting the work of Finance and Administration.
As a member of the Senior Management Team, the Director actively contributes to the overall management of the Foundation by providing guidance and direction in the development and implementation of strategies in support of Canterbury’s mission, vision and values and strategic plan.
General, Programs, Managerial and Administrative as applicable:
Reporting directly to the Executive Director, the Director Finance and Administration performs the following duties:
Leadership and Management
- Provide positive and professional leadership to staff in the department, ensuring that the department delivers effective support to the activities of the Foundation that supports the Foundations Mission, Vision and Values.
- Contribute to the management of the Foundation, as a member of the Senior Management Team, by participating in the generation of new ideas and fresh approaches to how Canterbury manages its business.
- Delegate appropriate responsibility for the provision of finance and administration services while retaining overall accountability for the delivery of those services.
- Provide advice and support to the departments and programs within the Foundation on matters relating to any issue within the realm of finance and administration Services.
- Performs any other duty as directed by the Executive Director.
- Oversee the finance and accounting function, ensuring proper administration of the Foundation’s financial affairs; advising and assisting the Executive Director and other Directors on budget and financial planning strategies; monitoring and revising the budget in line with changing demands and projections; preparing financial statements and regulatory reporting.
- Prepares and presents accurate and timely financial and management reports for management, the Finance Audit & Risk (FAR) Committee and the Board of Directors.
- Develops and implements internal controls including facilitating the development and implementation of internal controls for all departments which impact assets and financial information, documents policies and procedures and ensures regulatory compliance.
- Ensure effective control and management of the Foundation’s income and expenditures.
- Ensures all external financial, payroll, tax and other financial and related reports are completed and filed in a timely manner including CRA, AHS, banking and other charity reporting.
- Ensure the provision of meaningful, accurate and timely management accounting and performance measurement information to the Executive Director.
- Facilitate contract administration and monitor the tendering process according to policy.
- Monitors the financial performance of the organization and recommends strategies for improvement.
- Develops, reports, and monitors monthly and quarterly dashboard reports and makes recommendations.
- Ensure that all financial policies meet the needs of the Foundation.
- Strategic partner to the Executive Director to direct the preparation and analysis of pro-formas,
- forecasts and provide recommendations related to new projects and programs.
- Oversee the IT function, ensuring the ongoing development and implementation of the Foundation’s IT services, including policies.
- Lead the planning, development, security and management of the IT systems and network.
- Develop and effectively communicate and implement IT policies and new initiatives.
- Oversee all IT related purchasing and budget development.
- Oversee IT consultant contracts and appoint the contact for troubleshooting computer and network issues.
- Ensures coordination of computerized technology systems in consultation with the department heads.
- Ensures optimum efficiency of operations and productivity.
- Assists in the development of business plans for all departments and monitors the effectiveness of the plans including optimal pricing, profitability of services, cost controls, staff costs, etc.
- Performs financial modeling and analysis to support the development of long-term strategic initiatives and business plans.
Cash and Risk Management
- Responsible for the management of the Foundation’s insurance and risk management program.
- Oversee the annual insurance renewal process and ensure appropriate coverage is maintained at all times.
- Ensure appropriate legal review of contracts and solicit external legal advice as required.
- Develop and maintain a tracking system for all contracts.
- Manage banking and lender relationships.
- Develop cash flow forecasting and maintain a long-term cash forecast.
- Monitor the Foundation’s investment portfolio in accordance with the Board policy.
- Develop and implement a policy and process for Reserve replenishment and ensure that Reserves are adequate to fund short-, medium- and long-term capital projects.
- Chair of Risk Management Committee. Document risks and controls and monitor mitigation strategies. Prepares reports for management and Finance, Audit and Risk Committee.
Customer Service and Communication
- Ensure consistent service delivery in a consultative and solutions-based capacity to all levels of staff and volunteers with regards to financially related plans, policies, and procedures.
- Effectively communicate and report relevant information to Executive Director and Management team.
- Communicate effectively with internal clients to identify needs and evaluate alternative finance and business solutions and strategies.
- Continually define ways to increase internal client satisfaction and deepen relationships.
- University degree and/or postgraduate qualification in accounting or business administration; MBA is considered an asset.
- A CPA professional accounting designation is preferred.
- 10 – 15 years of finance and/or business experience and in leading teams. Non-profit and Seniors Housing or Assisted Living experience is considered an asset.
- Knowledge of Financial and ERP systems.
- Knowledge of human rights, employment, labor law and the human resources function.
- Minimum fifteen (15) years’ experience in financial, budgeting, and administration management.
- At least seven (7) years’ experience in a senior management level in an organization with a record of success in financial management linking service delivery to strategic objectives.
- Proven track record of achieving results in a corporate or a non-profit environment, with demonstrated success in developing policies, procedures and processes and building systems and tools to support a growth-oriented organization.
- Experience in implementing significant change management processes.
- Experience in Labor Relations matters including collective agreement negotiations and collective agreement administration.
- Experience in project management and related financial reporting.
- Knowledge of statutory frameworks and International Financial Reporting Standards.
Core Competencies and Attributes
- Applies appropriate medium to long term strategic logic to decisions and initiatives.
- Thinks strategically about the range of market, business and/or economic issues likely to impact Canterbury’s future. Understands Canterbury strengths and weaknesses, its key stakeholders, and develops long-term organizational financial strategy for the organization.
- Applies financial knowledge and methods to address business issues; understands Canterbury’s business model and markets, and how the company makes money.
- Establishes and promotes effective ways to anticipate new ways of conducting business and coordinates appropriately with other departments and stakeholders.
- Champions new ideas and initiatives and creates an environment that supports innovation. Goes beyond the conventional, “thinking outside the box”, with a willingness to take risks and try out different solutions.
- Proactively identifies opportunities that leverage employee’s strengths, and/or support the growth, development and challenge of employees and teams.
- Consciously works to develop rapport and trust with others through effective delegation.
- Keeps abreast of changes to tax, charity, payroll and accounting standards and regulations.
- Ability to deliver results and to manage change.
- Excellent negotiation, dialogue/conflict resolution and diplomacy skills.
- Excellent communication skills including the ability to write concise material and the ability to present complex technical issues to non-expert audiences.
- Excellent analytical and problem-solving skills.
- Excellent organizational skills and efficiency.
- Excellent sense of initiative, ability to set priorities and work under pressure with accuracy and dedication.
- Ability to operate effectively in a multi-cultural environment.
This position description is designed to serve as a guide for both the individual holding the position and for those evaluating the performance of this individual. It is in no way intended to include all the daily or ongoing tasks and specifications associated with the position. The incumbent may perform other duties as assigned, which are not specified in this description. This position description will be updated on an ongoing basis and will be made available to all interested parties within the organization.
Canterbury Foundation is committed to equity, diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and contributes to organizational excellence. We welcome applications from all qualified individuals.
A competitive compensation package commensurate with skills and experience. Further details will be discussed in a personal interview.
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